[ARIN-consult] Community Consultation on Election-related Bylaws Changes

[Owen DeLong]

Some thoughts…

So long as we are changing the timing for Voting Representative Eligibility, wouldn’t it make sense to bring that timeframe in line with the election notice period? Shouldn’t we, perhaps, extend the election notice requirement so that members have time to make sure their voting contact is in order prior to the cutoff? Perhaps 60 days notice and 45 days (as proposed) eligibility cutoff?

I would still like to see us find a way that resource holders can vote, whether that means automatic membership with resources, opt-in membership with resources, or some other mechanism.

Finally, such emails as the one below should either come from arin-consult at arin.net, or, set Reply-To header to arin-consult at arin.net in order to conveniently direct replies as requested.

Thanks,

Owen

> On Apr 20, 2015, at 12:34 PM, ARIN <info at arin.net> wrote:
> 
> On 13 April 2015, the ARIN Board of Trustees proposed changes to the
> ARIN Bylaws. Per Article X. Section 6.b. of the Bylaws, these changes
> require community notification and consultation before they can be
> adopted.  ARIN is opening this community consultation to obtain feedback
> on the following Bylaws changes.
> 
> 1.    Article VIII. Section 4.a. Voting.
> 
> Current bylaws language:
> 
> Voting. Each General Member of record and in good standing on such date
> that is sixty (60) days before a ballot or election shall be eligible to
> vote (through its designated member representative voting contact) in
> such ballot or election…
> 
> Proposed bylaws language change:
> 
> Voting. Each General Member of record and in good standing on such date
> that is forty-five (45) days before a ballot or election shall be
> eligible to vote (through its voting contact) in such ballot or election…
> 
> Rationale:
>     a. Replacing the term “designated member representative” with
> “voting contact” throughout the     Bylaws and in election-related
> documentation more clearly describes the function of this type of contact.
>     b. ARIN suggests shortening the time between elections and the
> voter eligibility cutoff deadline     in order to provide member
> organizations more time to update their voting contact information.
> 
> 
> 2.    Article VIII. Section 4. b. Election Period.
> 
> Current bylaws language:
> 
> Election Period. The Election Period shall begin during the final Public
> Policy and Members Meeting of the year for general elections and as
> established by the President for other votes. The membership shall
> receive electronic notice at least 30 days in advance of the election
> and will have ten (10) calendar days after the Election Period opens to
> electronically cast their votes, provided that any such electronic
> transmission shall either set forth or be submitted with information
> from which it can be determined that the electronic transmission was
> authorized by the member. Votes received by ARIN after the close of the
> Election Period shall not be counted.
> 
> Change To:
> 
> Election Period. The Election Period shall begin during the final Public
> Policy and Members Meeting of the year for general elections and as
> established by the President for other votes. The membership shall
> receive electronic notice at least 30 days in advance of the election
> and will have at least seven (7) calendar days after the Election Period
> opens to electronically cast their votes, provided that any such
> electronic transmission shall either set forth or be submitted with
> information from which it can be determined that the electronic
> transmission was authorized by the member. Votes received by ARIN after
> the close of the Election Period shall not be counted.
> 
> Rationale:
> 
> Under the current meeting and election schedule the elections open on a
> Thursday and close on a Sunday. The change to at least 7 business days
> would mean election still open on Thursday, but could close the
> following Friday. Each year we receive the majority of votes the final
> Friday and very few the following Saturday and Sunday. Staff feels that
> being able to say voting closes today when making the last calls may
> have a positive impact on getting last minute voters to cast a ballot.
> 
> 
> Please provide comments to arin-consult at arin.net.
> 
> This notification and consultation period will close at 5 PM EDT, 20 May
> 2015. Please contact us at info at arin.net if you have any questions.
> 
> 
> Regards,
> 
> 
> Nate Davis
> Chief Operating Officer
> American Registry for Internet Numbers (ARIN)
> 
> 
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