<html><head><meta http-equiv="Content-Type" content="text/html; charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; line-break: after-white-space;" class="">If we do decide to move forward with this, rather than having a complex process forever enshrined in Article VI section 4, might it not be more prudent to treat this as any other board shortage due to (e.g. resignation)?<div class=""><br class=""></div><div class="">That is, upon the decision to increase the board from 6 to 9, rather than phasing in over 3 years, instruct the nominating committee to expand the candidate slate in the next election and then process the election results as follows:</div><div class=""><span class="Apple-tab-span" style="white-space:pre"> </span>The top three candidates receiving the most votes are elected to three year terms.</div><div class=""><span class="Apple-tab-span" style="white-space:pre"> </span>The next candidate is elected to a 2 year term.</div><div class=""><span class="Apple-tab-span" style="white-space:pre"> </span>The candidate receiving the fifth highest number of votes is elected to a 1 year term.</div><div class=""><br class=""></div><div class="">(This is already documented in section 7 of the bylaws)</div><div class=""><br class=""></div><div class=""><br class=""></div><div class="">This could be handled with minimal modification to section 4 (I suggest modifying section 3 to reflect “one third of each body” being elected each year so that it doesn’t require update every time we change the numbers in either body. Proposed resulting language:</div><div class=""><br class=""></div><blockquote style="margin: 0 0 0 40px; border: none; padding: 0px;" class=""><div class="">Section 4. <u class="">Terms of Service</u>. The standard term of office of elected Trustees and Advisory Council members shall be three (3) years and shall comence on the first day of January following the completion of the election process. One third of the elected seats of each body shall be elected in rotating serial order each year. Trustees and Advisory Council members may be elected to serve multiple terms.</div></blockquote><div class=""><br class=""></div>The proposed language for Article VI Section 1 paragraph b seems reasonable. I would propose, however, that to facilitate the use of the propopsed language in section 4, a new section be inserted between Section 2 and Section 3 as follows:<div class=""><br class=""></div><div class="">Section X. Changes in size of the Board or Advisory Council.</div><div class=""><br class=""></div><div class="">a.<span class="Apple-tab-span" style="white-space:pre"> </span>Any change in the size of either of these bodies shall be accomplished by a corresponding change to the</div><div class=""><span class="Apple-tab-span" style="white-space:pre"> </span>above sections of the bylaws (Section 1 b for the Board, Section 2 b for the Advisory Council).</div><div class=""><br class=""></div><div class="">b.<span class="Apple-tab-span" style="white-space:pre"> </span>A decrease in the number of members of the body shall be accomplished by reducing the number of open</div><div class=""><span class="Apple-tab-span" style="white-space:pre"> </span>slots in the next 3 elections (or fewer if reducing by fewer than 3 members). The number of slots shall</div><div class=""><span class="Apple-tab-span" style="white-space:pre"> </span>be reduced by 1/3rd of the total reduction being enacted, with any remainder being added to the first</div><div class=""><span class="Apple-tab-span" style="white-space:pre"> </span>one or two elections.</div><div class=""><br class=""></div><div class="">c.<span class="Apple-tab-span" style="white-space:pre"> </span>An increase in the number shall be handled through the same process used to fill vacancies due to resignation</div><div class=""><span class="Apple-tab-span" style="white-space:pre"> </span>or removal of a member from the body in question. (See section 7).</div><div class=""><br class=""></div><div class="">Alternatively, Section 7 could be modified to incorporate the above procedures and expanded to cover the additional use cases.</div><div class=""><br class=""></div><div class="">Owen</div><div class=""><br class=""></div><div class=""><div class=""><div><br class=""><blockquote type="cite" class=""><div class="">On Apr 9, 2018, at 13:42 , ARIN <<a href="mailto:info@arin.net" class="">info@arin.net</a>> wrote:</div><br class="Apple-interchange-newline"><div class="">
<meta content="text/html; charset=utf-8" http-equiv="Content-Type" class="">
<div bgcolor="#FFFFFF" text="#000000" class="">
<div class="moz-cite-prefix">On 9 April, the Consultation on Board
Size was amended to include the link to the proposed Bylaws
amendment necessary to effect the proposed change: <br class="">
<br class="">
<a class="moz-txt-link-freetext" href="https://www.arin.net/about_us/bot/20180216/exhibit_e.pdf">https://www.arin.net/about_us/bot/20180216/exhibit_e.pdf</a><br class="">
<br class="">
Regards,<br class="">
<br class="">
Communications and Member Services<br class="">
American Registry for Internet Numbers (ARIN) <br class="">
<br class="">
On 4/6/18 2:14 PM, ARIN wrote:<br class="">
</div>
<blockquote cite="mid:3b14c137-01cf-dca5-5da6-3adb752ee976@arin.net" type="cite" class="">In May 2017, the ARIN Board of Trustees proposed
expansion of the size of the Board of Trustees in order to
increase opportunities for diversity in the background of Board
members, including geographical and gender representation. This
proposal was the topic of an energetic community consultation with
mixed outcome indicating both support and concerns with such a
change. The ARIN Board considered the outcome of the consultation,
but ultimately the measure did not achieve the four-fifths
approval threshold necessary for changing ARIN's Bylaws. <br class="">
<br class="">
In February of this year, the ARIN Board discussed an additional
issue related to the present size of the Board: specifically, the
challenge that a smaller Board poses when engaging in strategic
discussions, for example in regard to long-term direction or
relationships with other Internet organizations. While many of
these topics are discussed with the community prior to decision
(e.g. formation of the NRO, support for the IANA Stewardship
Transition), it is often up to the ARIN Board of Trustees to
decide whether to explore these initiatives when they are at an
early stage. There is a very wide diversity of the Internet
ecosystem that can be affected by ARIN's strategic direction and
this includes Internet service providers of all sizes and types
(transit, access, etc.), Internet online and content industries,
data center and cloud operators, educational and government
networks, commercial firms, and civil society. While the Trustees
elected by the community often have a broad knowledge of the
Internet ecosystem, seven Trustees is a relatively small group to
evaluate impacts across the entire Internet ecosystem. <br class="">
<br class="">
As a result of this discussion, the ARIN Board agreed to initiate
a new community consultation to expand the number of elected Board
members from six to nine, in order to allow for wider
representation of the Internet community during Board discussions.
<br class="">
<br class="">
*Board proposal:* <br class="">
<br class="">
ARIN should add three more elected voting seats to the Board of
Trustees, raising the current six (two elected per year) to nine
(three elected per year). New Board seats are to be added to the
Board in a phased manner – one per year in the 2018 thru 2020
elections as noted below <br class="">
<br class="">
* October 2018: 3 Board members will be elected for 2019; 8
Trustee board (9 if the appointed seat is used) <br class="">
* October 2019: 3 Board members will be elected for 2020; 9
Trustee board (10 if the appointed seat is used) <br class="">
* October 2020: 3 Board members will be elected for 2021; 10
Trustee board (11 if the appointed seat is used) <br class="">
<br class="">
We are seeking community feedback on this proposed change to the
size of the ARIN Board of Trustees. This consultation will remain
open for at least 30 days. <br class="">
<br class="">
Please provide comments to <a class="moz-txt-link-abbreviated" href="mailto:arin-consult@arin.net">arin-consult@arin.net</a>. <br class="">
<br class="">
Discussion on <a class="moz-txt-link-abbreviated" href="mailto:arin-consult@arin.net">arin-consult@arin.net</a>
will close on 14 May 2018. <br class="">
<br class="">
If you have any questions, please contact us at <a class="moz-txt-link-abbreviated" href="mailto:info@arin.net">info@arin.net</a>.
<br class="">
<br class="">
Regards, <br class="">
<br class="">
John Curran <br class="">
President and CEO <br class="">
American Registry for Internet Numbers (ARIN) <br class="">
<br class="">
<br class="">
<br class="">
<br class="">
</blockquote><p class=""><br class="">
</p>
</div>
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